What is PrintSmart?

The PrintSmart program is the University of Florida’s Managed Print Solution. This service has been awarded to Zeno to analyze and manage document output devices with the goal of reducing the total cost of ownership and improving internal efficiency and productivity.

PrintSmart includes equipment, service and supplies (exluding paper); departments will be charged on a cost-per-impression (CPI) basis for actual usage (one price for monochrome pages and one price for pages that include color).


 
 

PrintSmart includes:

  • Equipment including multi-functional devices (MFD) that copy, print, scan and fax
  • Workgroup printers
  • Supplies, excluding paper
  • Preventive maintenance, break/fix repairs and parts
  • Service-level agreement to ensure consistent serving of fleet
  • Detailed account usage and simplified billing utilizing a cost-pre-impression model
  • Flexibility for equipment changes
  • Single contract for increased efficiency in managing contract terms and conditions

The PrintSmart program has added:

  • Visibility (TCO)
    • UF used to spend around $3.4 million annually on copier output costs alone. This equates to $.075 per impression, based upon 45,000,000 annual impressions.
    • PrintSmart provides a platform that enables UF to closely monitor printing costs and know the Total Cost of Ownership (TCO) of its devices, including hardware purchases, leases, price-per-page charges, toner or print cartridges, and maintenance.
    • Visibility allows for optimization and savings which are the ultimate goals of PrintSmart.
  • Efficiency
    • Zeno, the contractor, is in charge of managing equipment, supplies and maintenance, increasing efficiencies by standardizing equipment and supplies.
    • Departments’ only responsibilities will be to purchase and load paper into the equipment and replace toner as needed.
  • Savings
    • PrintSmart offers effective features that will stretch departmental dollars and conserve university resources.
    • Crucial to the success of this initiative is correctly matching right-sized with the needed functionality to departmental printing practices. This goal will be attained through Zeno’s expertise in the implementation of Managed Printing Services.
  • Sustainability
    • The program will monitor and reduce the number of output devices in addition to replacing high-energy-usage equipment with EnergyStar devices.
    • While the initial focus will be on per-copy cost, the university’s ultimate goal is to decrease the consumption of paper and increase the electronic handling and storage of documents.